Proposal Coordinator

Emmons and Olivier Resources

  • Full-Time
  • St Paul, MN
  • Application deadline: 2022-06-17

As the Proposal Coordinator at EOR, you will join a welcoming team that embraces advanced technologies, flexible work environments and embodies environmental, social, and fiscal sustainability in everything we do.

This position will engage collaboratively across all of EOR’s offices and service areas to provide support on proposals and general marketing tasks. The ideal candidate will be able to effectively manage time and resources in a fast-paced environment with changing deadlines.

Primary Responsibilities

  • Assist in the development of customized and compelling RFP, RFQ, and SOQ responses (both digital and print) that are in alignment with brand guidelines. On a weekly basis, this position can expect to work on 1-3 RFPs with varying degrees of demand and complexity. The role will build towards taking the lead on proposal submissions, as appropriate.
  • Coordinate proposal tasks and deadlines with internal teams and external consultant teams.
  • Use strong writing skills to help generate and edit content including cover letters, executive summaries, approaches, resumes, project design narratives, and our branded, marketing-related copy content.
  • Participate in the preparation of support materials and collateral for interviews, presentations, and client meetings.
  • Data management tasks include helping to gather, verify, and maintain accurate employee and project data, as well as frequently used proposal information.
  • Help to manage and maintain photography and marketing data and content.
  • Work directly with marketing leadership to develop leads, prepare proposals and presentations, and assist in coordinating business strategies.

What We’re Looking For

  • Minimum of 1 year of directly related experience. Architecture/Engineering industry or other professional services firm experience is a plus.
  • Ability to maintain a positive outlook and adjust to a variety of working styles and personalities.
  • Demonstrated ability to learn quickly and focus on solutions-oriented results.
  • Entrepreneurial spirit and demonstrated ability to be part of a fast-paced, creative, team environment.
  • Ability to build and maintain strong relationships with the Marketing team through participation in regular meetings, sharing ideas, and being a resource to support team members as necessary
  • The ability to work independently or collaboratively
  • Strong organizational skills and follow-through with a keen attention to details in the management of concurrent and consecutive deadlines, ensuring that tasks are completed and delivered on-time.
  • An eye for detail and ability to produce high-caliber graphic layouts within the framework of brand guidelines.
  • Excellent written, proofreading, and verbal communication skills.
  • Proficient in Microsoft Office and Adobe Creative Suite (InDesign specifically).
  • Prior graphic layout experience. Graphic design experience a plus.
  • Ability to work with minimal-lead time and quick turn-around deadlines.

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